Premier Communities is a high-level, professional company that specializes in the management of various types of communities throughout Texas. Our most valued asset, our reputation for quality, responsive management, defines how we operate day to day and explains the long term success of our company.
Premier’s philosophy is that creating the most desirable residential communities in which to live requires a team approach. Through open communication, expertise and consistent follow through with our residents, staff, developers, builders, vendors and title companies, we have earned our reputation as leaders in our field.
POSITION SUMMARY:
This position supports the Human Resources and Accounting Departments by processing Premier’s payroll and billing for Premier’s on-site employees. The Payroll Specialist is responsible for processing the Company’s semi-monthly payroll for 180+ employees, maintaining all payroll records, processing employee paperwork as it relates to pay and benefits, and assisting with benefits administration. The position also assists with Premier’s monthly billing of employee labor costs to all Homeowner and Condominium Associations managed by Premier. This position requires a professional individual who is highly methodical and detail-oriented, yet acts with a sense of urgency while able to multi-task and work in an extremely fast-paced environment. Confidentiality and discretion are required, along with excellent customer service skills.
POSITION RESPONSIBILITIES:
• Processes semi–monthly payroll using third-party payroll system. Interfaces with payroll provider as required to ensure timely and accurate delivery of payroll.
• Maintains a customer service focus and customer-centered approach when dealing with employees at all levels of the organization.
• Maintains all payroll files. Creates, maintains and distributes annual payroll calendar.
• Audits payroll records, corrects errors, and partners with HR team to coordinate any internal communication processes.
• Maintains accuracy of time-tracking system on a regular basis. Reviews all time logs to ensure time has been approved by management prior to processing payroll.
• Prepares and distributes Summary of Hours Report to Controller as scheduled.
• Answers employee questions related to pay and benefits deductions and resolves any issues. Troubleshoots employee problems with errors in time and labor reporting.
• Processes all new hire information, terminations, salary changes, leaves of absence, deductions, garnishments and other earnings.
• Reconciles insurance provider invoices (medical, dental, vision, disability) and approves for payment. Reports billing errors to providers and tracks receipt of any billing credits. Ensures correct benefits deductions from payroll. Reports salary adjustments to providers as required.
• Approves deferred compensation plan payroll deductions and drafts for payment.
• Works with payroll TPA to ensure delivery of annual W2s and required State and Federal tax reporting.
• Ensures delivery of 401k elections data to 401k TPA and the correct input of data into payroll system. Processes all 401k loan requests.
• Tracks employee sick and vacation time. Prepares and distributes Quarterly Vacation Accrual Report to Controller according to schedule. Calculates sick and vacation time according to company sick and vacation time policies. Resolves employee queries. Makes corrections to accruals as required.
• Tracks COBRA payments due from employees and assists Human Resources Director as needed with COBRA notifications.
• Processes requests for verification of employment. Completes TWC claims documents as requested.
• Maintains confidentiality of and ensures security of personnel and company data. Ensures proper retention and destruction of confidential information.
• Assists HR team members with HR-related administrative duties, including benefits enrollments and terminations, COBRA administration, filing, photocopying, collating documents, file audits, and other ad hoc projects as requested.
• Prepares semi- monthly on-site & high rise invoices for Homeowner and Condominium Associations managed by Premier.
• Assist in preparing monthly administrative billing for properties managed by Premier.
• Files management certificate for all new properties (HOAs, Condos) with the applicable county.
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OPERATING SKILLS, KNOWLEDGE & ABILITIES:
Education/Training:
Payroll experience required. Associate's degree or equivalent from an accredited university preferred. Advanced knowledge of accounting and payroll processes and law, math computations and English grammar. Two (2) years of AP and/or AR experience strongly preferred. Experience in property management or hospitality industry a plus.
Experience/Knowledge/Abilities:
Proficiency in MS Office required along with 10-key touch. Must be customer service oriented and have strong analytical and organizational skills. Action and detail-oriented with the ability to multi-task in a fast-paced, dynamic environment. Demonstrate a professional attitude at all times. Must be flexible, self-motivated and proactive. Some over-time may be required.
Premier is an Equal Opportunity Employer. Premier conducts a full pre-employment background screen, reference check, and drug test.
- Location: Dallas
- Principals only. Recruiters, please don't contact this job poster.
- Please, no phone calls about this job!
- Please do not contact job poster about other services, products or commercial interests.