loading
reading
writing
saving
searching
Operations Admin Assistant Carrollton Area LONG-TERM OPPTY APPLY NOW! (Carrollton, TX)
Action Labor Dallas/Irving
3620 West Pioneer Drive Unit 109
compensation:
$20 per hour plus full benefits after a successful trial period
employment type:
full-time
experience level:
mid level
job title:
Operations Admin Assistant Carrollton Area Apply
QR Code Link to This Post
Great LONG-TERM opportunity please apply now to work right away! Please respond to this ad with interest OR call/text to 214-600-7250. Leave your name/information/resume and we will get back to you soon!!!
GENERAL JOB DESCRIPTION
The Operations Administration Assistant manages clerical tasks, supports project managers, and ensures smooth daily office workflow for construction projects. This role acts as a vital link between clients, field teams, and management by handling communication, processing financial documents, assisting with compliance, and maintaining essential records
KEY RESPONSIBILITIES
● Client & Vendor Relations: Answer phones, greet visitors, respond to inquiries, handle customer service, and coordinate with vendors
● Project Support: Open and track jobs in software, create job folders, manage change orders, set up billing using AIA forms, and gather necessary insurance documentation.
● Financial Administration: Process invoices, manage billings, reconcile expenses, assist with monthly pay applications, and track budgets
● Permitting & Compliance: Apply for permits, follow up on inspections, maintain compliance records, and educate on internal processes
● Document Management: Manage data entry, maintain records, and file (digital and physical), scan, copy, and distribute correspondence
● Office Operations: Order and maintain office supplies and equipment, manage mail, schedule meetings and team training, coordinate with project managers and field technicians, and assist with reports, bids, and contracts
ESSENTIAL SKILLS AND QUALIFICATIONS
● Strong organization, attention to detail, and multitasking abilities
● Excellent verbal and written communication skills
● Proficiency in Microsoft Office, Google Suite, and database/ERP software
● Problem-solving skills and adaptability
● Ability to work effectively in a fast-paced environment
Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice
- Principals only. Recruiters, please don't contact this job poster.